Project Execution: Running the Project Weekly challenge 5

 

1.

Question 1

When you create an email, in what section should you clearly state what the email is about?

Closing line of the email

Header

Subject line

First line of the email

Correct

You should make sure the subject field clearly states what the email is about. If it is urgent or requires an immediate response, you should include that in the subject line as well.

2.

Question 2

Which three of the following are benefits of work management and collaboration tools, such as Asana and Smartsheet?

Make sharing information and documents easy

Correct

Send instant messages to teammates

Focus communication within the context of specific tasks

Correct

Complete work in real time

Correct

Run effective meetings

3.

Question 3

Which of the following elements do effective meetings always have in common? Select all that apply.

Inclusive

Correct

Effective meetings always are inclusive. This means the project manager ensures they include people who might otherwise be excluded or marginalized.

Anticipated

Structured

Correct

Effective meetings always have structure. This means the project manager ensures they start and end on time, carefully selects project attendees, prioritizes meeting topics, and designates a notetaker.

Intentional

Correct

Effective meetings are always intentional. This means the project manager ensures they clearly state the purpose and expectations, which should be in the meeting agenda as well as the meeting invite, so everyone understands why they’re attending.

Collaborative

Correct

Effective meetings are always collaborative. This means people work together to produce or create something.

4.

Question 4

Which three of the following are ways to make a meeting more collaborative?

Ensure the agenda isn’t full of presentations where participants are talked at

Correct

Set a timebox for a meeting comment period

Have a digital, shared meeting document

Correct

Let participants respond in their preferred communication style

Correct

Allow participants to set the meeting’s purpose and expectation

5.

Question 5

Which meeting type is the official beginning of the project and serves as a way to align the team’s understanding of the project goals with actual plans and procedures.

Project review

Stakeholder review

Status update

Project kick-off

Correct

6.

Question 6

Which of the following is a best practice when trying to structure your writing in an email?

Put the email’s main idea in the last sentence.

Combine multiple paragraphs into one large paragraph.

Avoid including hyperlinks to additional information.

Use bullets to make the email easier to scan.

Correct

7.

Question 7

What actions may help make a presentation accessible for someone with a visual impairment? Select all that apply.

Describe all meaningful graphics in the presentation.

Correct

Use low-contrast colors.

Use a large font size (minimum 22 points).

Correct

Provide an accessible electronic format of the presentation.

Correct

8.

Question 8

What can be done before a meeting to facilitate a more productive meeting? Select all that apply.

Prepare an agenda that states the purpose and goals of the meeting.

Correct

Invite only the people who need to be there and contribute to the meeting goals.

Correct

Set aside time to prepare for the meeting and review necessary materials.

Correct

Recap key action items and share with participants.

9.

Question 9

In a status update meeting, what questions does the project manager typically address? Select all that apply.

What lessons can the team learn about what’s going well?

Are there any new costs that affect the bottom line?

Correct

Are there any current or anticipated issues?

Correct

Is the team behind schedule, ahead of schedule, or on-schedule?

Correct

How many tasks have been completed and how many remain?

Correct

10.

Question 10

In what type of meeting does the project manager meet with participants one-on-one in order to cover topics most relevant to them and to better understand their concerns?

Status update

Project kick-off

Stakeholder review

Retrospective

Correct

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